Are You a Stellar Executive Assistant?

The Institute for the Psychology of Eating is seeking a self-motivated, detail oriented and dynamic Executive Assistant for our Director! This position will support the Director in a variety of reporting functions, project management and administrative tasks. Consider yourself a candidate for this position if you're exceedingly well-organized, technically skilled, flexible, upbeat, and enjoy the administrative challenges of a fast-paced work environment. We're a holistically oriented, mission driven company doing great work in the world and uplifting the lives of many people around the world. This is a full-time, in-person position. You must be able to come into our work space in Longmont, Colorado - a short distance from Boulder. Hours are generally Monday - Friday 10am - 6pm. Some weekends/nights are required when there's a large project or event. So schedule flexibility is a must.

Some of the tasks of the Executive Assistant include:

  • Provide organizational, technical and administrative support for the Director
  • Manage team projects and facilitate the daily schedule
  • Manage Director's calendars and meetings, anticipate and prepare information and communications required for the day
  • Manage Infusionsoft mailings, pull reports and assist in the building and the monitoring of campaigns
  • Shadow each meeting with the Director and take notes, organize next steps and initiate projects
  • Respond to requests (phone, e-mail, in-person requests, etc.) by gathering information, referring non-routine calls to appropriate staff
  • Locate and gather information, do online research, and think creatively to assist in resolving business issues
  • Compose, modify and proofread correspondence, assist in the preparation of presentations
  • Find and manage vendors
  • Manage and implement social media, media buying and marketing strategies
  • Think creatively, be proactive and anticipate ways to be of support to the Director
  • Coordinate events and retreats as needed

Desired Skills and Experience of Qualified Applicants:

  • An Associate's or Bachelor's degree in business, management, marketing or other relevant field and at least one years' experience supporting executive staff, CEOs, creatives, authors, online marketing organizations, etc
  • Proficiency in Microsoft Excel, Word, PowerPoint, Outlook, Google Drive
  • Knowledge of Infusionsoft or other contact management systems
  • Wordpress skills and experience
  • Tech savvy
  • Experience composing, editing and proofreading written documents and presentations
  • Ability to effectively problem-solve, multi-task and prioritize in a fast-paced, deadline-driven environment
  • Demonstrated written and verbal communication skills, strong attention to detail and excellent follow-through
  • Ability to work effectively with limited day to day direction, and ability to make the majority of decisions needed to successfully carry out assigned duties and projects
  • A high degree of integrity, diplomacy, confidentiality and interpersonal skills
  • A passionate personality with interest in health, transformation, and wanting to be a part of a bigger mission
  • Must take a highly proactive approach to taking things off executive's plate and consistently look for ways to lighten executive's load
  • You need to be someone who is fulfilled by providing dedicated support
  • Integrity, authenticity, flexibility and eagerness to learn is a must
If you want to work in an exciting, mission driven company that's doing great work in the world and making a real difference, and if you meet our qualifications, we'd love for you to apply! This is a great position with the opportunity for promotion with a growing company. The position is available immediately. Salary commensurate with experience.

To apply, please do the following:

Email us at with the subject line: Stellar Executive Assistant
  1. Send us a cover letter letting us know about you and why you’re interested in the position, and which of the skills you possess and/or excel at.
  2. Attach your resume as a PDF
  3. Attach 1 writing sample in a separate document
  4. Send us your favorite quote